Parking Permits

Long Term parking at Vancouver Island University (Nanaimo Campus) is by E-Permit. Vehicle license plates must be registered under an E-Permit account.

  1. E-Permits DO NOT guarantee a parking spot and are sold as a convenience and cost saving measure only.
  2. Drivers MUST pay for parking from a pay station until such time as an e-permit has been ordered and activated.
  3. It is the driver’s responsibility to know when their e-permit expires and to arrange for a new e-permit so there is no break in coverage.
  4. E-permit holders must manage their accounts and keep vehicle license plates up to date. Multiple license plates can be registered under one account, but only one vehicle from that account can be parked at a time.
On-campus parking falls into four categories:
  • Short-Term – (2 hour maximum.). E-Permits are not valid in the Short Term Lots.
  • General – (minimum 2 hours) general parking for students, employees, and visitors: License plate must be registered by e-permit, payment at the pay station, mobile app, etc.
  • Employees-Only – employee e-permit required; first-come, first-parked.
  • Economy – economy parking for employee, student and visitors: License plate must be registered by e-permit, payment at the pay station, mobile app, et; first-come, first parked.
  • Any vehicle parked in an Employee-Only lot without having a valid license plate registered to a valid employee e-permit will be subject to immediate tow away at owner’s expense.
Parking Rates

Pay Stations

  • For parking in Short-Term lots: $3 per hour; $6 per 2-hour maximum.
  • For parking in General Access lots: $2.50 per 2 hours; to a maximum of $8 per 12 hrs. Parking purchased for a General Parking Lot is also valid in Economy Lots.
  • For parking in Economy lots: $2.00/2hours, $4.00/4hours or $5.00/12 hours.
Parking Permits

Note:

1 month e-permits, 4 month e-permits, and annual e-permits are available throughout the year and can be purchased on-line at https://westpark.com/epermits/viu/.

Employee Parking E-Permits (for parking in Employees-Only lots, as well as General Access and Economy lots)

NOTE: Purchasing a permit does NOT guarantee a parking spot.

Pricing for Employee E-Permits

  • $90 – For any 1 month period
  • $300 – For any 4 month period
  • $400 – For annual Economy pass
  • $600 – Annual Pass
  1. Parking in Employees-Only lots is restricted to Regular and Temporary faculty, staff and administrators displaying a valid Employee E-Permit.
  2. E-Permits are available for purchase on-line, year round.
  3. Payroll deduction can be arranged for Employees with appointments of 6 months or greater, equal payments will be deducted each paycheque until the full amount of the e-permit has been paid. If the employee leaves the employ of the University-College before the full amount has been paid, the balance due and owing will be deducted from their final pay. Cancellation requests must be e-mailed to viuparking@westpark.com and are effective the day the e-mail is received, unless a specific, future date is requested on the e-mail. Retroactive cancellations will not be accepted.
  4. A lump sum payroll deduction is also available to employees.
  5. Employees with Casual or Auxiliary appointments may purchase a GENERAL e-permit and park in the GENERAL Lots only.
  6. Employee and General e-permits are renewable online.
  7. It is the driver’s responsibility to know when their e-permit expires and to purchase a new one prior to the expiration so there is no break in parking coverage.

Note: Vancouver Island University reserves the right to change parking fees.

Student Parking E-Permits (for parking in General or Economy lots)

Note:

  1. E-Permits DO NOT guarantee a parking spot.
  2. Student Parking Permits are available for purchase on-line year round.

Pricing for Student E-Permits

  • $45 – For any 1 month period
  • $150 – For any 4 month period
  • $300 – Annual Pass

Note: Vancouver Island University reserves the right to change parking fees.

Motorcycle Only Permits (Includes Scooters with License Plates)

Permits for motorcycles are available at a reduced rate. Purchasing a permits does not guarantee a parking spot.

  • Cost will be a 25% discount off the auto permit rate.
  • Owners of motorcycles must register their license plate numbers with the Parking/Security office.
  • If a Motorcycle Only spot is not available, the driver may not park on campus unless they purchase a General Lot dispenser ticket. This will entitle the motorcycle to park in a General Lot stall as an automobile.

Motorcycle Parking In General

  • Motorcycles may also park in the Employees-Only lots (if appropriate), General lots, and Short-Term lots.
  • The applicable dispenser ticket, meter, or permit rate for an automobile will apply (with no motorcycle discount).
  • A single motorcycle will have the same rights to a parking stall as an automobile in these circumstances.
  • Where a dispenser ticket has been purchased, drivers are asked to tear off the receipt end of the dispenser ticket and keep it with them, in case the dispenser ticket is removed from the motorcycle and a violation is issued.
Contractors Permits
  • Contractors working on campus may request a special Contractors Permit from Facility Services in Building 120 if there vehicle is required to perform their duties on campus.
  • Contractors MUST abide by parking regulations and special instructions as noted on the permit or a parking violation may be issued.
  • Permits are issued with a specific start and end date and issued to a specific vehicle license plate.
  • The permit will entitle the contractor to park in any GENERAL or SHORT-TERM parking stall.
  • The permit DOES NOT allow the vehicle to park in tow away zones unless first cleared with Facility Services or Security. This includes, but is not limited to, Fire Lanes, yellow lines, spaces reserved or designated for specific purposes, Roadways, landscape areas, etc.
  • The permit is issued to contractors doing business with Vancouver Island University and cannot be used for any other purpose.
  • Contractor’s license plates not registered by Facility Services must pay for parking.
  • Contractor’s using their personal vehicle as transportation to and from Vancouver Island University does not qualify for a contractor’s parking permit.
  • Construction project personnel are not eligible for a contractors permit.
Updating E-Permits (Student, Employee and General Permits)
  • Drivers who wish to add, remove or correct the license plate numbers on their e-permit may do so, on-line through their e-permit account.
  • Although multiple plates can be registered under an e-permit, only one of those license plates can be parked on the Campus at a time.
  • All outstanding parking violations must be paid before an updated e-permit can be issued.
E-Permit Refunds

Parking Refund Regulations

  1. Cancellations requests must be e-mailed to the Parking/Security Office at viuparking@westpark.com.
  2. No retroactive cancellations will be accepted. Cancellations will be effective on the date that the e-mail is received, or for a requested date in the future. Please include your current mailing address.
  3. Refunds will be given based on a fee of:
  • $90 per month for employee e-permits
  • $45 per month for student e-permits
Eligible Refund Amount = (Annual Fee Paid) minus (Months of parking already used x Applicable Monthly Fee)
  1. A refund cheque will be sent within four to six weeks. You must include your current mailing address on your cancellation e-mail.
  2. These refund policies apply to both student and employee e-permits.
Guest Passes

Departmental Guest Passes

  • Guest Passes may be purchased by departments for special events, conferences, speakers, etc.
  • Departments may buy a book of 10 red guest passes from the Parking/Security office.
  • Each pass allows for parking in General, Employee-Only, and Short-Term lots.
  • Each Guest Pass is valid for 1 day and must be properly issued to be valid. The Month and Day MUST be hole punched and the pass MUST be signed and dated by the issuing employee.
  • Cost: $80 for a 10-permit booklet by cost center transfer only. Contact the Parking/Security Office for Order Forms.

One Day Parking Permits

  • One Day Parking Permits are now available in books of 10 for $80.00. Permits must be clearly displayed on the dashboard of the vehicle with the correct day and month punched. Vehicles may park in General Parking only. One Day Parking Permits may be purchased at the parking office – cash, cheques, or credit cards accepted. Parking office is staffed from 8:30 am to 3:00 pm Monday to Friday

Parking for People with a Documented Disability

  • There are marked parking stalls for people with disabilities in each parking lot. Parking in fire lanes or loading zones is NOT permitted with this type of permit.
  • To park in designated disabled parking stalls, the vehicle MUST be visibly displaying a valid Independent Living permit or a parking violation will be issued and the vehicle is subject to be towed at the owner’s expense.
  • People with a documented disability may pay on a voluntary basis for dispenser tickets, meters, or permits.
  • A valid Independent Living parking permit for people with disabilities is required to park in designated spaces. Notes left on the dashboard in lieu of a permit will not be accepted.
  • Vancouver Island University does NOT issue special permits for persons with disabilities. However, special permits are available from Nanaimo and Region Disability Resource Centre, # 2- 4166 Departure Bay Road. Tel (250) 758-5547. The Disability Services Office in bldg #200 has a supply of application forms and information regarding this organization.
  • Persons with a documented disability who display a valid special permit – available from Nanaimo and Region Disability Resource Centre – can park in any designated parking stall, including those in Employees-Only lots when designated Disabled Parking is not available or not convenient.